google_logoA good argument can be made that Gmail is one of the best free email services available. Today we will show you how to set up your Gmail account to ‘fetch’ email from other email accounts.  This allows you to continue using the benefits of Gmail (webmail interface, mobile apps, message syncing, storage space, etc.) while still being able to use custom email addresses or other personal accounts.

It is common for shared web hosting accounts which employ mail forwarding techniques to cause their server addresses to be blacklisted. This often occurs when large amounts of mail are forwarded and then marked as spam. Flagged mail causes the server used to forward the mail to be penalized. Ultimately the penalized server(s) become blacklisted and affects all of the email addresses on the shared server.

Using a mail fetcher, you can access mail on your server without having the mail routed through your system’s out going server. This way, you (or others who receive the mail) can mark a message as spam without it affecting your email server’s reputation.

The first step in the process is to create an email account in your hosting package. If you only purchased a domain name, this tutorial will not help you. You must have a web hosting package.  Several video tutorials have been set up here at www.TheComputerBoy.com to show you how to log in to your hosting cPanel, set up the email account and access the various settings needed below.

Once your email account is set up in your hosting package, you’ll need to set up the Google Mail Fetcher.

  1. Log into your Gmail account.
  2. Click the gear icon in the upper right corner of your account and select Settings.
  3. Click the Accounts tab and look for the Check mail from other accounts (using POP3) section.
  4. Click Add a POP3 mail account you own.
  5. Enter the full email address of the account you set up earlier in cPanel.
  6. Click Next Step.
  7. In the username and password fields, enter your full email address and password of the account you previously setup in your cPanel.
  8. For web hosting accounts setup through www.TheComputerBoy.com, use agila.websitewelcome.com as the Incoming Server and 995 as the Port.
  9. Click the check box to Always use a secure connection.  Make sure the box for Leave a copy of retrieved messages on the server is unchecked.
  10. Click Add Account.

Now email sent to your custom email address will be delivered to your website.  Every 20 minutes or so your Gmail account will check and “fetch” any emails that have been delivered.  The fetched email is now in your Gmail account and can be deleted, archived, forwarded or whatever other action you’d like.

The Gmail set up will also ask if you’d like to Send Mail As this account. Go ahead and fill in the information needed to gain this ability (more details are below).  You will have to enter a validation code which is  sent to your email address to finalize the process.

TheComputerBoy Hosting Email Settings

  • Username: [email protected]
  • Password: use the email account’s password
  • Incoming Server: agila.websitewelcome.com (IMAP Port 993 / POP3 PORT 995)
  • Outgoing Server: agila.websitewelcome.com (SMTP Port 465)
  • Authentication is required for IMAP, POP3 and SMTP

You can use non-ssl settings in other mail type applications however these connections are not encrypted and thus not recommended.  Gmail will also not allow unencrypted connections thus these settings will not work with your Gmail account and the Google Mail Fetch.

  • Username: [email protected]
  • Password: use the email account’s password
  • Incoming Server: yourdomain.com (IMAP Port 143 / POP3 PORT 110)
  • Outgoing Server: yourdomain.com (SMTP Port 25)

If you are a customer of www.TheComputerBoy.com and need help with your account, don’t hesitate to contact us for assistance.  If you’re not a customer yet, check out this article for some pretty good prices on hosting accounts.

 

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